Present: Ed McGarry, Chair and Past President, CCTI Division (Gwinnett Technical Institute); Matthew P. Stephens, Vice-Chair and President, Student Division (Purdue University); Sid Connor, President, CCTI Division; John Craft, President, Graphic Communications Division (Appalachian State University); C. Ray Diez, Past President, Student Division (University of North Dakota); Mark Franco, President Elect, Student Division; Tom Hjertquist, President Elect, Industry Division (Ryder International); Mahyar Izadi, President, Research Division (Eastern Illinois University); Ming Land, Past President, University Division; Ron Meier, President, Manufacturing Division (Illinois State University); Jerry Parish, President University Division (Texas A&M University-Commerce); John Reese, President, Industry Division; Art Rosser, President Elect, University Division; and Executive Director Alvin Rudisill. Also present: Associate Director Dave Monforton (Recorder), Dr. Niaz Latif, Dr. J. Mark Estepp

1. Call to Order and Opening Remarks: The meeting was called to order by Chair Ed McGarry at 3:00 p.m. The Chair welcomed all those in attendance and led the board in a round of introductions.
2. Review and Approval of the Agenda: The Chair asked for a motion to approve the agenda.

   It was moved by Rosser and seconded by Stephens that the agenda be approved as submitted. The motion passed unanimously on a voice vote.

3. Review and Approval of the Minutes: The Chair asked for a motion for approval of the minutes of the previous meeting. The members reviewed the minutes and typographical errors were pointed out and noted by the recorder.

   It was moved by Rosser and seconded by Stephens that the minutes of the NAIT Executive Board Meeting of April 15 and 16, 1999 be approved as corrected. The motion passed unanimously on a voice vote.

4. Reports from Boards and Committee Chairs:

1. Public Relations Committee/CD-ROM Recruitment Project: John Reese submitted a written report on the development and distribution of the NAIT Recruitment CDROM and noted these highlights:

• With approximately 6500 distributed, the project is at about 9% of its goal of one CDROM to all 45,000 US high schools.
• Project budget is in the black.
• The project is ready to do a mass distribution to a 6^th state, most likely to be North Carolina.

1. National Office Funding Committee: McGarry reported on the findings of the committee. In comparison to other organizations with similar programming and membership, the committee found that an estimated $100,000 annually would be required for the salary of the Executive Director alone, without accounting for benefits or other staff requirements. Based on that understanding, McGarry recommended that UCI maintain its relationship with UCI for management services. Board members discussed the report and recommendation.

1. Report on Elections: McGarry noted that no elections were held within NAIT this year. The Past Presidents of the Standing Divisions reported on their Division.

1. CCTI Division: McGarry reported on the difficulty of recruiting candidates for CCTI Division positions. He noted that he will continue to serve as Past President, that Sid Connor will succeed him as President and that Greg Schumm accepted the nomination to be President Elect.
2. University Division: Land reported that Art Rosser was elected as the new President of the Division, Mark Estepp was elected President Elect, and that other positions were filled by nomination and appointment at the Division meeting of 11/17/99.
3. Student Division: Diez reported that committee chairs have been named, that Ivan Mosley was approved as President Elect, and that a President Elect for 2000/2001 has been identified.
4. Industry Division: Reese reported that the Division has a current President Elect, Tom Hjertquist, and that nominees have been identified for President Elect for 1999/2000 so that a full executive committee will be in place by the end of the conference.

1. Review of New Division Development: The Presidents of the 3 new divisions reported.

1. Manufacturing Division: Meier reported that all positions were filled by appointment his year and that the division is planning for elections in the summer of 2000. The PR Committee Chair, Ivan Mosley, is recruiting members at the conference.
2. Research Division: Izadi reported that the Division did not hold elections and that positions were filled by appointment.
3. Graphic Communications Division: Craft reported that the Division has a President Elect to succeed him for 2000/2001 and that recruitment has been identified as the primary division goal.

1. Future Site Selection: Executive Director Al Rudisill reported that room rates and efforts to keep those costs down resulted in the mid-November conference this year. He reported on his site visit to properties in Las Vegas, Nevada and that he had one bid and was expecting two more; room rates in Las Vegas on weekends are very expensive compared to mid-week so conference schedule may need to be changed to coincide with the more affordable room rates. He also noted that requirement for many meeting rooms limits site selection and that obtaining contracts with no charge for meeting rooms is becoming more difficult. He also reported on inquiries from the Detroit area Convention and Visitors Bureau, which would like to bring NAIT back to the Detroit area.
2. Guidelines for OIT Awards: Rudisill reported on discussions regarding an expansion of the criteria for the Outstanding Industrial Technologist Awards (OITA) to include those who have succeeded in the discipline of Industrial Technology within the academic arena. Izadi noted that the University and CCTI Divisions do have an annual award program and that the OITA was established specifically for practitioners.
3. Funding of OIT Awards: Hjertquist reported that Ryder International would commit to funding the OIT Awards for 2000. The Board members applauded Mr. Hjertquist’s efforts in obtaining that commitment.
4. Approval of One-Year and Five-Year Goals: Rudisill reported on the goals summary. Board members made corrections to the revised goals with respect to discrete items and membership goals. Rudisill went over goals in more detail, specifically mentioning the need to keep building leadership within the organization to meet future needs. Rudisill concluded by asking Divisions to finalize revisions to their goals and to report back to the Board. McGarry raised the issue of recruitment of technical specialists into NAIT and what role special interest divisions could play. Reese raised the issue of retention of student members into the Industry Division upon graduation. Parish mentioned using membership forms to help assess interest in leadership roles among members. McGarry requested that Division level work on the goals needed to be completed so that the Executive Board could finalize the goals at the 11/20/99 meeting of the Board.

6. New Business:

1. Connor reported on CCTI Division discussion about NAIT’s organizational membership policy and the possibility of revising the policy to create different levels of organizational membership that would allow for certain numbers of individual memberships based on the level of financial support of the organizational membership. A discussion of NAIT membership policies followed.
2. Reese reported that Industry Division members have raised issue of a Handbook/Directory, which led to a discussion of the value of the Associate and Baccalaureate Program Directories and their use as an organizational tool for NAIT.
3. Rosser reported that University Division members are interested in strengthening the review process for "Selected Papers" and that the issue will be raised formally at the 11/20/99 Board meeting.
4. McGarry reported that NAIT member Ben Nwoke requested that the CMgE examination be offered at the 2000 conference; Rudisill noted that the Board would have to approve such a proposal.

6. Summary and Closing Comments: The agenda having been completed, Chair McGarry asked for a motion to adjourn until the meeting of 11/20/99. It was moved and seconded that the meeting be adjourned until 3 pm, Saturday November 20, 1999. The motion passed unanimously on a voice vote.

Present: Dr. Sid Connor, President, CCTI Division; Dr. John Craft, President, Graphic Communications Division; Mr. Mark Franco, President, Student Division; Mr. Tom Hjertquist, President, Industry Division; Dr. Mahyar Izadi, President, Research Division; Mr. Ed McGarry, Past President, CCTI Division; Dr. Ron Meier, President, Manufacturing Systems Division; Dr. Jerry Parish, Past President, University Division; Mr. John Reese, Past President, Industry Division; Dr. Art Rosser, President, University Division; Dr. Al Rudisill, Executive Director (non-voting). Also present: Dr. William Brauer, NAIT Public Relations Committee Chair; Dr. Ivan Mosley, Sr., President-Elect, Student Division; and Mr. Dave Monforton, Associate Director (Recorder).

1. Election of Board Officers: Dr. Rudisill solicited nominations for Chair from the floor. Dr. Jerry Parish was nominated for Chair of the Executive Board. A motion was made to close the nominations and was seconded. The nominations were closed. Dr. Parish was elected to serve as Chair of the NAIT Executive Board by a voice vote. Dr. Parish took the chair. Tom Hjertquist was nominated for Vice-Chair of the Executive Board. A motion was made to close the nominations and was seconded. The nominations were closed. Mr. Hjertquist was elected to serve as Vice-Chair of the NAIT Executive Board by a voice vote.
2. Non-Financial Actions by Division Boards and Committees:

1. Rosser reported the recommendation of the Business Meeting regarding denoting "Selected Papers" as "peer-reviewed." Rosser moved that the CD-ROM and publication of the "Selected Papers" be revised to denote that the "Selected Papers" are "peer-reviewed", seconded by Connor. The motion was approved on a voice vote.
2. McGarry reported the request by member Ben Nwoke that the Certified Manufacturing Technologist (CMfgT) examination be offered at the NAIT Conference. Rosser moved that the request be approved, seconded by McGarry. Discussion ensued. An amendment was offered that the exam be offered the first day of the Conference. The mover and seconder deemed the amendment friendly. The motion was approved on a voice vote.

1. Financial Actions by Division Boards and Committees:

1. Rosser moved that the Board institute a "Best Selected Paper" process and that the award include a free registration for the subsequent NAIT Conference, seconded by Meier. Discussion ensued regarding the number of papers that could be honored, whether one paper could be chosen given the breadth of disciplines in Industrial Technology, whether all divisions could select a paper, and other concerns. A motion was made to table the motion on the floor and was seconded. The motion to table was approved on a voice vote.
2. Reese moved that Barbara Hanus be further recognized for her outstanding efforts with respect to the CD-ROM project with an award of $2000.00 to be delivered when sufficient funds are available from sales of the CDROM as determined by the Public Relations Committee. Franco seconded the motion. The motion was approved on a voice vote.
3. Connor reported that there is a trend in associate degree institutions to not pay for individual organization memberships and raised the idea of revising NAIT organizational membership policy to allow individual memberships through an organizational membership with a progressively higher fee structure allowing a higher number of individual memberships as higher rates are paid for an organizational membership. A motion was made and seconded to establish an ad hoc committee to review the organizational membership policy and report to the Executive Board at the Spring 2000 Executive Board meeting. The motion was approved on a voice vote.
4. Hjertquist moved that an additional $1000 be set aside for membership marketing efforts by the Industry Division. Craft seconded the motion. Discussion ensued and Executive Director Rudisill clarified that $1000 is already budgeted for each division’s projects and polled the Board on additional needs. The motion was withdrawn. Hjertquist moved, seconded by Craft, that $2000.00 be additionally budgeted for Division projects in pursuit of goals articulated in the strategic plans, with the additional amount to be budgeted as follows: $1000, Industry Division; $500 Student Division; and $500, CCTI Division. The motion was approved on a voice vote.
5. Reese moved that a corporate membership be established at a fee of $400 that provides for one individual professional membership, and the motion was seconded. Discussion ensued. The motion was withdrawn. Reese moved to refer the matter to the Ad Hoc Committee on Membership policy, seconded by Franco. The motion was approved on a voice vote.

1. Appointments to Committees and Boards: The Chair asked that Committee reports be submitted to the NAIT office.
2. UCI Management Contract for 1999-2000: Executive Director Rudisill noted that the proposed contract had only had the dates changed and that the management fee had been left blank. Rudisill addressed the Board with respect the contract and, on behalf of UCI, proposed a $15,000.00 annual increase to the amount of $125,000.00 annually.

The Chair announced that there would be a short recess until 4:15 p.m. The meeting was recessed.

The meeting resumed at 4:15 p.m.

6. Review and Approval of Association and Division Strategic Plans and Goals: Members of the Board reported on Association and Division goals.

1. Membership goals were acceptable to the Board; Meier reported that the Manufacturing Systems Division would revise its membership goal to 125 as a two-year goal and 250 as a five-year goal.
2. The Board discussed individual divisional goals/plans:

1. Research Division: The division will pursue a pre-conference workshop with industry and would like to initiate conference presentations based on graduate student theses/dissertations.
2. Graphic Communications Division: Primary goal will be to increase membership.
3. Student Division: The division will pursue a membership marketing campaign in concert with the Industry Division, and will explore setting up a scholarship program for NAIT Student members.
4. Industry Division: The division will continue efforts to increase membership and assist in retaining NAIT Student Division members as they move into industry, expand Outstanding Industrial Technologist Awards, pursue corporate memberships, and continue Job Fair at the annual conference.
5. Manufacturing Systems Division: Primary goal will be to have a full-day manufacturing track program at the 2000 NAIT Conference.
6. CCTI Division: The division will establish state contacts within each region, establish a listserve, and create more CCTI presence on the NAIT Webpage.
7. University Division: The division will focus member recruitment on non-members appearing in the Baccalaureate Program Directory, has set a goal of having individual members recruit one non-member to attend the NAIT Conference and would change the accreditation goals to 52 programs for a one-year goal and 60 programs for a five-year goal.

6. Approval of Operating Budget for 1999-2000: The board members reviewed the proposed budget as submitted by Executive Director Rudisill. Rudisill noted that the budget reflects the approved changes in the accreditation fee structure. He also noted that there will be a need to secure funds for the future obligations of the NAIT Foundation and for future accreditation expenses.

Motion by Izadi, seconded by Craft, to approve the budget as submitted. The motion was approved on a voice vote.

7. Old Business: There were no items of old business.
8. New Business:

1. Chair Parish appointed an Ad Hoc Committee on Membership Policy: Chair, Sid Connor; Ron Meier, Tom Hjertquist.
2. Connor recommended that the Associate Program Directory be pursued again for 2000 using the 1998 Associate Directory database as the information base to be updated for 2000. Rudisill noted that the Associate Directory could be pursued without approval of the Board if funding is available. Connor requested that a summary of expenses associated with the 1998 Associate Program Directory be forwarded to him.

Chair Parish and Vice-Chair Hjertquist exited the meeting. Connor moved, seconded by Izadi, that McGarry stand in as chair for the remainder of the meeting. The motion was approved on a voice vote.

3. Izadi noted that the Call for Presentations for the 2000 Conference that was included with conference materials had not included the Construction category. Rudisill noted that correction would be made and included in next dissemination of Call for Presentations in January 2000. The presentation deadline of January 31, 2000 was discussed.

By consensus of the board, the deadline was changed to February 28, 2000.

4. The format for presentations for the 2000 conference was raised, with suggestions that all presentations be limited to a shorter time, that all presentations be in panel format with multiple presenters, and that Divisions and Focus Groups should determine their own needs. Rudisill mentioned the logistical need to maintain room scheduling blocks of an hour, but that format for time blocks could be adapted as needed by the Divisions and Focus Groups.

By consensus of the board, Divisions and Focus Groups will determine presentation format for their tracks.

5. Reese mentioned potential for other organizations to become accreditation sponsors, such as ACCE and ITEA, and that NAIT Board of Accreditation was proper body to pursue potential sponsorship partners.
6. Connor stated that he would like to have 2000 Conference reestablish use of evaluations of individual presentations.

6. Closing remarks: There being no further business on the agenda, the Chair thanked the Board members for their participation in the conference and the meeting and requested a motion to adjourn.