Present: Jerry Parish, Chair and Past President, University Division (Texas A&M Commerce); Sid Connor, President, CCTI Division (Westark College); John Craft, President, Graphic Communications Division (Appalachian State University); Mark Franco, President, Student Division (Co-Venture Resources); Hank Martin, President, Industry Division (Altamaha Technical Institute); Ed McGarry, Past President, CCTI Division (Gwinnett Technical Institute); Ronald Meier, President, Manufacturing Systems Division (Illinois State University); Charles Patrick, President-Elect, Research Division (Morehead State University); University); Al Rudisill, NAIT Executive Director. Also present: Mark Estepp, President Elect, University Division (Appalachian State University); Ivan Mosley, Sr., President-Elect, Student Division (South Carolina State University); Fred Walker, President-Elect, Manufacturing Systems Division (University of Southern Maine); Dave Monforton, NAIT Associate Director (Recorder).

1. Opening Remarks: The meeting was called to order by Chair Parish at 3:08 p.m. The Chair welcomed all of those in attendance. Moved by Rosser, seconded by Franco, that Charles Patrick, President-Elect, Research Division, be able to vote as Proxy for Mahyar Izadi, President, Research Division due to Dr. Izadi’s absence from the meeting. The motion was approved on a voice vote.

2. Review and Approval of the Agenda: The board members reviewed the agenda. Moved by Rosser, seconded by Walker, that the agenda as presented be approved. The motion was approved on a voice vote.

3. Review and Approval of Minutes: The Board members reviewed the minutes of the meeting of April 14-15, 2000. One correction was noted at Section 9.A. where “Board of Accreditation” should be stricken and replaced with “Board of Certification.” Rosser moved, seconded by Craft, that the minutes be approved with the noted correction. The motion was approved on a voice vote.

4. Review of Year 2000 Strategic Plans: The Board reviewed the goals for the Association and the respective divisions and suggested various changes:
   1. Goal #1 - Membership:
      • Franco suggested a status column be added to the goals spreadsheet.
      • No other changes were suggested
   2. Goal #2 - Certification:
      • Franco noted that Certified Student Member goal seemed too high; discussion followed about certified students and Monforton reviewed policies and procedures that result in a number of students being certified as students and retaining student status while pursuing graduate studies.
      • Martin raised issue of gaining more industry involvement in certification program.
      • No specific change suggested to Goal #2
   3. Goal #3 -#6: No changes or corrections were suggested. It was noted that the first part of Goal #4 (Improved Financial Balances) had been achieved as NAIT had in excess of $90,250 cash reserves at the end of FY 1999-2000.

5. Old Business: Rosser raised the issue of the NAIT committee structure and role of the designated committees. Rudisill reviewed the division-level committees that are authorized in NAIT Bylaws. Rudisill noted that Division Presidents and Focus Group Chairs have been used as Program Committees for some convention tasks such as review of proposals and scheduling of program.
   1. Report on Elections and Appointments: Division Past Presidents or Presidents reported on results of elections and appointments and gave written reports to NAIT staff for recording.
   2. Review of New Division Development:
      • Graphic Communications Division: Craft reported the division’s discussion of new efforts to recruit members from industry.
      • Research Division: Patrick reported on division’s decision to narrow committee structure to allow more focus on specific tasks such as membership recruitment.
      • Manufacturing Systems Division: Meier noted that recruiting efforts had resulted in meeting the threshold of 100 members for maintaining division status, with a September 30, 2000 total of 119 members.
      Discussion continued regarding the status of the new divisions and concerns about the membership thresholds for maintaining division status.
   3. Report of Future Convention Site Selection: Rudisill reported that the 2001 Convention was set for the Hyatt Regency in Dearborn, Michigan, October 31-November 3, 2001. The Board agreed that NAIT Office should continue to negotiate with Panama City Beach Marriott as the preferred site for the 2002 Convention. Rudisill noted that at the April 2000 Executive Board meeting the Board directed NAIT Staff to look to Midwest U.S. locations for 2002 or 2003 and that if Panama City negotiations are successful for 2002 that NAIT will pursue Midwest U.S. sites for 2003 Convention.
   4. Funding of OIT Awards: Martin reported on Industry Division leadership efforts to obtain at least 4 industry sponsors for the award and their desire to obtain such sponsorships for at least a four year period.
   5. Establishment of One and Five Year Goals and Plans: Parish requested that the Board Members update all of the goals for their respective divisions at their Divisional Executive Committee meetings and that the item would be taken up again at the Saturday, November 4, 2000 meeting.
   6. Other Old Business: There being no old business in front of the Board, the Board continued with the agenda.

   Dr. Matthew P. Stevens, Past President, Student Division, entered the meeting at 3:40 p.m.

   The formal agenda was interrupted by agreement of the Board to hear a report from the Chair of the NAIT Board of Certification.

   Dr. Dennis W. Field, Chair of the NAIT Board of Certification, offered the following report:

   • He first noted that lack of attendance of members has prevented a quorum from being present to conduct official business, and that divisions need to appoint members who will attend and who don’t have other NAIT duties that would conflict with attending Wednesday meeting at convention.
   • He noted developments with respect to the Certification exam: due to demand for it from member schools, the Board is looking at making the exam more amenable to use as an exit assessment exam for new graduates; the continued need for a larger item pool for the exam; general need for more data to evaluate the exam, including need to increase the number of examinees and possibility of reducing exam fee structure to encourage more use of the exam.
   • Parish asked how the Executive Board could assist the Certification Board. Dr. Field suggested that appointment of a strong board with active members was the primary area where the Executive Board could be of assistance. Discussion ensued.
   The meeting went into a short recess at 4:36 p.m.

6. New Business: Rudisill departed from the agenda to report that some members and Board members had inquired about a searchable database system for NAIT directories like some other organizations allow access to through their Websites. Discussion ensued.
   1. Appointment of Chair of NAIT Board of Accreditation: Rudisill reported on individuals who are qualified to succeed Dr. Israel as Chair of the Board of Accreditation and offered his opinion that Dr. Jerry Parish and Dr. John Sutton are the two most qualified individuals on the list. Rosser stated that he agreed with Rudisill’s assessment that these two individuals were the most qualified for the position. By consensus of the Board, the item was held over temporarily.
      The Board returned to item 6.A.
      Appointment of Chair of NAIT Board of Accreditation: The board returned to discussion of candidates for the position, the term of which starts after the Board of Accreditation meetings at the November 2001 NAIT conference. Connor moved to nominate Jerry parish for the position, seconded by Stephens. Rosser moved to nominate John Sutton, seconded by Connor. No further nominations being made, the nominations were closed. Written balloting ensued by means of a secret ballot. Rudisill collected the ballots and counted the votes. Rudisill reported that Dr. Jerry Parish was elected as the new Chair of the NAIT Board of Accreditation for the term beginning November 2001.
   2. Appointment of Chair of NAIT Foundation Board: Rudisill reviewed need for appointment of a chair as a result of the resignation of Dr. Clois Kicklighter from the position. No candidates being identified immediately by the Board, Rudisill stated that he would continue contacting possible candidates and that he hopes to have a willing candidate to report to the Board for approval on Saturday, November 4, 2001.
   3. Other new Business:
      • Patrick raised the issue of establishing a link from JIT site to other research journal Websites.
      • No other items of new business being raised, Chair Parish thanked the members of the Board for their services over the past year.

   Motion to adjourn until Saturday, November 4, 2001 at 3:30 p.m. made by Rosser, seconded by Franco. The motion was approved on a voice vote. The meeting was adjourned at 5:20 p.m.

Saturday, November 4, 2000
Marriott City Center
Pittsburgh, Pennsylvania

Present: Sid Connor, President, CCTI Division (Westark College); John Craft, Past President, Graphic Communications Division (Appalachian State University); Mark Estepp, President, University Division (Appalachian State University); Marlow Marchant, President, Graphic Communications Division (Eastern Kentucky University); Hank Martin, President, Industry Division (Altamaha Technical Institute); Ed McGarry, Past President, CCTI Division (Gwinnett Technical Institute); Ivan Mosley, Sr., President Student Division (South Carolina State University); Charles Patrick, President, Research Division (Morehead State University); University); Fred Walker, President, Manufacturing Systems Division (University of Southern Maine); Al Rudisill, NAIT Executive Director. Also present: Dave Monforton, NAIT Associate Director (Recorder); Niaz Latif, President Elect, University Division (Purdue University).

1. Election of Board Officers: Rudisill, acting as Chair, called the meeting to order at 2:10 p.m., welcomed the Board members in attendance and proceeded to the first item by requesting nominations for Chair of the NAIT Executive Board.
   • Marchant nominated Dr. Art Rosser for Chair of the NAIT Executive Board, seconded by Patrick. There being no further nominations, the nominations were closed. The motion was approved on a voice vote. Dr. Rosser was elected as Chair of the NAIT Executive Board.
   • Marchant moved the nomination of Patrick for the position of Vice-Chair of the NAIT executive Board, seconded by Craft. Mosley nominated Dr. Mark Estepp, seconded by Martin. Martin moved that the nominations be closed, seconded by Mosley. The motion was approved on a voice vote. Ballots were distributed and collected. Rudisill reported that Dr. Estepp was elected Vice-Chair of the NAIT Executive Board.

2. Non-Financial Actions by Division Boards and Committees:
   1. University Division: Estepp reported that the University Division had about 50 members at the open meeting, and that the division will strive for nominations and elections for positions to be filled for 2001-2002. Goals will be revised for new challenges rather than new types of goals.
   2. Industry Division: Martin reported difficulty in obtaining full representation at Division meetings. The division will work with the Manufacturing Division to organize a “lean manufacturing” workshop at the 2001 Convention.\

      Russell Johnson, President Elect of the Manufacturing Division (Colorado State University) entered the meeting at 2:40 p.m.

   3. Student Division: Mosley reported that he and Dr. C. Ray Diez, a past president of the division, would work on revisions to Student Division Bylaws. The division leadership needs to do a better job of involving student members in the conference and overcoming the perception that student members cannot do presentations or attend them.
   4. Manufacturing Division: Walker reported that membership had increased at the convention and that officers had been appointed, but that the Wednesday workshop session had been canceled due to a lack of registrations. Discussion of the workshop at the division meeting has led to the conclusion that the workshop was a worthwhile idea but that it had not been promoted by the division. Other division plans include developing a internet-based curriculum materials exchange for manufacturing programs, establishing a web presence to promote membership in the Manufacturing Systems Division, and improved communication with members.

      As a result of the discussion, the Board agreed that the position of Annual Program committee Chair for each Division shall be the President of the Division or the President’s designee if an Annual Program Committee Chair is not otherwise appointed.

   5. Community College and Technical Institute (CCTI) Division: Connor reported that about 50 members attended the division meetings and that there is higher interest in NAIT due to concerns and pressures regarding program accreditation. The division conducted an election for President Elect and Steve Brown of the College of the Redwoods was elected. The division will continue with efforts to publish a new edition of the Associate Program Directory.
   6. Research Division: Patrick reported that Dr. Tad Foster was appointed as President Elect, that many new members signed up during the convention and that the division meeting adopted a goal of improving communications among the division officers. He reported that the division would like to take a leadership role in three areas:
      • Organizing a forum for presentation of graduate student research at the annual convention;
      • Improving the review process for the annual Selected Papers;
      • Developing a process for a annual “Best Paper” program.
   7. Graphic Communications Division: Marchant reported that 18 members attended the division meetings, about one half of the membership. He also reported that some members expressed concern that they did not receive election ballots. Monforton reported that all individuals that held current, unexpired professional memberships in the division at the time of the mailing were mailed a ballot at the address recorded for them in the NAIT Membership database.
   8. Appointments of NAIT Committee Personnel: Chair Rosser raised the issue of appointments by the divisions to the association committee positions and particularly emphasized the NAIT Certification Board vacancies.

      The Board agreed to reorder the agenda and to proceed to Item 10, New Business for one item.

      10. New Business: Rudisill introduced Dr. Ben Nwoke, who is interested in having the SME CMfgT Certification offered at the NAIT Conference. Dr. Nwoke reported on his use of the exam with Industrial Technology and Manufacturing Technology students, and his interest in exposing young NAIT faculty members to the exam, and requested that the NAIT Executive Board consider dedicating time to a review session and exam session at the NAIT 2001 Convention. Discussion ensued. Rudisill suggested that a motion be made for the Manufacturing Division to work with Dr. Nwoke to pursue the idea. Walker moved that the Manufacturing Division work with Dr. Nwoke on offering the SME CMfgT exam at the NAIT 2001 Convention, seconded by Mosley. An amendment was offered by Walker, seconded by Mosley, that the communication with SME from NAIT members be coordinated and that any costs related to the exam be born by the examinees. The amendment was considered friendly. There being no further discussion, the motion was approved on a voice vote.

      The Board returned to item 3 on the agenda.

3. Financial Actions by Division Boards and Committees:
   • University Division: Estepp reported that the division would spend some of its budget line item to support a salary survey.
   • Industry Division: No new items to consider.
   • Student Division: No new items to consider.
   • Manufacturing Systems Division: Meier reported that the division would spend some of its budget line item for a breakfast for division members at the 2001 Convention.
   • CCTI Division: Connor moved, seconded by Patrick, that a total of $2000 be budgeted for CCTI Division with the additional $1000 above the $1000 in the proposed budget to be dedicated to support a NAIT presence at state 2-year institution conferences. There being no discussion, the motion was approved on a voice vote.
   • Graphic Communications Division: No new items to consider.

4. Appointments to Committees and Boards: Rudisill noted that though he expects Divisions to make their respective committee appointments, the issue remains as to whether or not a committee meeting should be scheduled at the 2001 Conference. NAIT Staff reported that at the last two conventions the committee meeting session was largely unattended. The Board agreed that a formal committee meeting session need not be scheduled for the 2001 Convention.
   1. Annual Convention Committee: The item was addressed subsequent to item 2.D. at which time the Board agreed that the position of Annual Program committee Chair for each Division shall be the President of the Division or the President’s designee if an Annual Program Committee Chair is not otherwise appointed.
   2. Development Committee: The Board agreed that due to creation of the NAIT Foundation, the Development Committee is no longer necessary.
   3. Historical Committee: The Board agreed that due to creation of the NAIT Leadership Series, the Historical Committee is no longer necessary. Mosley moved, seconded by Walker, that Gene Strandberg be appointed Chair of NAIT Leadership Series. The motion was approved on a voice vote.
   4. Membership Committee: Rudisill noted that the Past Presidents of Divisions serve as chairs of Division Membership Committees.
   5. Public Relations Committee: No action was taken.
   6. Research Committee: Rudisill noted that the Research Division has superceded the Research Committee.
   7. Standards and Accreditation Committee: Rudisill noted that Harold Finn and John Sutton have agreed to continue to serve as Co-Chairs, but that Primary Divisions need to make appointments to serve on the Standards and Accreditation Committee, which will meet to make recommendations on proposed changes to accreditation policies, standards and procedures at the 2001 Convention.

5. Review and Approval of Association and Division Strategic Goals and Plans:
   • Board members reported on goal attainment and new goals. Manufacturing Systems Division and CCTI presented written reports, other divisions will submit electronic files to NAIT Office. New goals will be posted to NAIT Website.
   • The Board discussed Graphic Communications program accreditation and agreed that NAIT should be promoted as an appropriate agency to accredit such programs.
   • The Board, with respect to Financial Goals, requested that the NAIT Office provide a projection of Accreditation income in light of the modified fee structure. Rudisill acknowledged the request and agreed that the NAIT Office can provide that information.
   • The Board requested that the NAIT Office provide a breakdown of Industry Division and CCTI Division attendance at the NAIT 2000 Convention. Rudisill acknowledged the request and agreed that the NAIT Office can provide that information.

6. Review and Approval of Monitoring System for Strategic Goals and Plans: The item was not directly addressed.

7. UCI Management Contract for 2000-2001: (Monforton left the room during discussion of the item and Rudisill served as recorder.) Mosley moved, seconded by Patrick, that the proposed UCI Management contract be approved as amended. The motion was approved on a voice vote.

8. Approval of Operating Budget for 2000-2001: Mosley moved, seconded by Patrick, that the proposed budget, as amended to include the increased budget for CCTI Projects approved at item #3, be approved. The motion was approved on a voice vote.

9. Other Old Business: Estepp moved, seconded by Patrick, that Dr. Dennis Depew of Western Carolina University, be appointed as chair of the NAIT Foundation Board. No further nominations being made, the motion was approved on a voice vote.

10. New Business:
    1. Rosser raised issue of authorizing free lifetime NAIT memberships for former Executive Board Chairs or Board Presidents upon their retirement. Motion by Mosley, seconded by Patrick. The motion was approved on a voice vote.
    2. Associate Program Directory: Connor reported on publication of a new Associate Program Directory and that he has pledges of $3500 from seven institutions to support publication. The CCTI division proposes to pursue a directory that can be updated online. Patrick moved, seconded by Mosley, that the NAIT Executive Board approve the concept of a new edition of the Associate Program Directory with continued development of outside funding sources as discussed by the President of the Division. The motion was approved on a voice vote.
    3. Development of Membership Bylaw amendment: Marchant moved, seconded by Estepp, that the membership bylaws be amended to allow for NAIT division status with a minimum of 50 members and providing for divisions to have voting rights on the NAIT Executive Board with a minimum of 100 members. After discussion the mover with the assent of the seconder withdrew the motion.

       Marchant moved that the Board recommend a ballot be sent to members to approve a change to Bylaw B.3.2 to allow a minimum of 50 members in a division. Seconded by Estepp. Discussion. Motion withdrawn.

       Patrick moved to table further discussion of the issue to the April 2001 Board meeting, seconded by Mosley. The motion was approved on a voice vote and further discussion was tabled.

       The Chair created a Bylaws Revision Committee, and named Marchant, Ahmad Zargari, Rudisill and Mosley to the committee. He requested that Rudisill chair the committee and that the committee report at the April 2000 Executive Board meeting.

    4. Student Division President Elect: Mosley reported that the Student Division was unable to elect or reach an agreement on an appointment a President Elect for 2000-2001, but that two candidates had come forward. Mosley moved that the Board defer the choice of the President Elect of the Student Division to the Chair of the Executive Board, seconded by Patrick. The motion was approved on a voice vote. The Chair appointed Dr. Lesta Burgess of the University of Northern Iowa as the President Elect of the Student Division for 2000-2001.
    5. Proposed Safety Division: Rudisill reported that the Safety Focus Group had requested that a new Safety Special Interest Division be authorized. Mosley moved, seconded by Martin, that the NAIT Executive Board approve the formation of a new Safety Special Interest Division of NAIT. The motion was approved on a voice vote.
    6. Conference Presentations: The Board discussed the issue of conference scheduling and the length of presentations. The board agreed that the same hour-long block format should be used but that multiple presentations can be scheduled within a block. The Board directed the NAIT Office to prepare a schedule template for the 2001 NAIT Conference.
    7. Spring 2001 Executive Board Meeting Date: Rudisill polled the Board members on potential meeting dates. The Board agreed to set the meeting for April 20-21, 2001.

11. Closing Remarks and Adjournment: Chair Rosser thanked the Board members for their attendance and participation in the Board meeting. Estepp moved to adjourn, seconded by Patrick. The motion was approved on a voice vote. The meeting was adjourned at 4:50 p.m.